Export Documentation

Export Documentation

This course takes a deeper look at the necessary documents you will have to master if your business is to make a success of exporting. These will become an every day occurrence in international markets so it is vital they are understood before even attempting to export.

Why attend?

The course will deliver a comprehensive overview of export documentation at each stage of the export process from receiving an enquiry right through to payment. The understanding gained will enable you to deal with any problems that arise at each of these stages effectively, improving the chances of your company’s success in international markets.

Who should attend?

Those involved in the setting up export contracts, processing export documentation, processing banking documents, and arranging the shipment of goods at all levels including management and senior management. This means representatives from the sales, accounts and shipping departments. The course is suitable as a start up for beginners and as a refresher course for experienced exporters.

Topics covered include:

Pre-Order/Pre-Shipment –Documents needed before an order goes out, i.e. export/import licenses.
Delivery for shipment- Documentation needed for shipment, i.e. delivery notes
Shipment –Documents needed during shipment, i.e. certificates of origin, movement certificates and invoice declarations.
Post shipment –Documents needed after shipment is delivered, i.e. intrastat returns.
Banking �Documents need for payment, i.e. banking documents and bills of exchange
Exhibition –Documents needed for goods travelling through countries, i.e. ATA Carnets.
By the end of this course, you will be able to�

Understand and fill in all the necessary documentation for your company to complete successful export of your goods and services.

Terms of Delivery Marine Insurance
Understanding Incoterms 2000 Institute Clause A
Buyer & Seller Responsibilities Institute Clause B
Institute Clause C
Institute Clause Air

Freight Rates Preferential Trading
Controlling Your Freight Costs ATR 1
EUR 1
Rules of Origin

Methods of Shipment Transport Documentation
Container (LCL/FCL) Bills of Lading
Consolidation (Air/Sea) Master and House Air Waybill

At the end of the seminar, participants will
Know a leaner set of rules, with 39 articles rather than UCP 500’s 49;
Know a new section of "definitions", containing terms such as "honour" and "negotiation";
Know a replacement of the term "reasonable time" with a definite number of days, for examining and determining compliance of documents;
Know an expanded description of "original documents";
Know the changed practice for notice of refusal: and re-drafted transport articles
Understand the meaning and implications of 39 articles in the NEW UCP600
Be updated on the International Standard Banking Practices �Clarifications on the UCP
Understand the current practice and compliant standards and requirements
Be Updated on the New UCP 600 which takes effect in July 2007 �what are the key changes compared to the UCP 500
Know how the onus is now on the issuer to be precise in their LC terms in order to reduce the element of interpretation
Understand new, final definitions of key terms
Understand the precise obligation of a confirming bank when the beneficiary has presented their documents directly to the issuing bank
Understand clarifications on when an amendment to a credit has been accepted and is binding on the beneficiary
Understand standards for examining documents and data
Know the definition of when an Incoterm 2000 must be reflected in the documents

Seminar outline
Introduction: structural comparison of UCP 600 and UCP 500
The framework of the UCP 600: articles 1 -5,
New articles on "definitions", "interpretations"
Introduction of the concept of "honour" upon determination of good tende
Structure of and obligations under documentary credits (articles 6-10),
Availability of credit and place for presentation
Undertakings of the issuing and confirming banks
The role of a "second advising bank" in advising a credit
Problems of determining acceptance or refusal of amendment
Standard for examination of documents; discrepant documents, waiver and notice; and other items in articles 11-18,
Standards for checking and refusing documents
Replacing "reasonable time" with definite time limits
Determining whether data in a document conflicts with data in that document, any other stipulated document or the credi
The UCP 600 transport articles (Part 1),
Differences between the UCP 500 and the UCP 600 transport articles
Requirements for on board notations
The UCP 600 transport articles (Part 2) and the insurance articles
The term "charterer" in the article on charter party bills of lading
Implications of the new provisions in the insurance articles
Transferable credits and remaining issues.
Partial drawings or shipments
Force majeure and disclaime
The requirements of ISBP on drafts, invoices, marine/ocean bills of lading, charter party bills of lading, transport documents, air transport documents, road, rail and inland waterway transport documents, insurance documents and cert of origin.
What documents need to be dated and signed? Who may be the issuer?
What is the latest rule on the starting date of a 180-days sight draft if the presented documents are discrepant?
Must title of a document be identical with that stipulated in an LC?
How to handle documents not issued in English or must be countersigned by applicant?
What is the difference between “invoice in one copy�and “a copy of invoice�
Must all bills of lading be marked “originals�
How to handle misspelling, typing errors and address different from an LC?
Corrections or alterations on documents �how should this be authenticated?
Is shipment of additional goods free of charge or over-insurance a discrepancy?
What do “stale documents and third party document acceptable�exactly mean?
The latest international standard in examining “description of goods� “shipping mark� “port of loading and discharge� “on board notations�and “correction of documents�

Intended For
Importers and exporters and trade finance operations staff who need to have an operational knowledge of letters of credit legal framework for minimizing LC discrepancies. For those preparing documentation, and have a need to know what are valid or invalid discrepancies under an LC submission of documents and what are the rights duties of the buyer/seller and the liabilities and responsibilities of the Issuing, Advising, Confirming & Negotiating banks.

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