Project Planning and Control

Project Planning and Control

A successful project manager relies on an effective management plan that provides a baseline for monitoring progress, identifying variances, and taking timely action to mitigate the impact of problems. Learn how to create an effective plan and implement it through completion and evaluation. The course also explores the tools and techniques you learned in Project Management in greater detail.

produce project terms of reference
define a work breakdown structure
understand Microsoft Project global and local settings
use/create/modify views, tables and filters
create and analyse network diagrams
produce initial project estimates
allocate resources and estimates to tasks
identify and resolve resource conflicts
manage risk and identify/quantify contingency
develop strategies for reducing project duration
understand multiple project features and functions
update the plan and review project status

Effective planning and control is at the heart of successful project management and Microsoft Project is becoming an invaluable tool for those responsible for performing such functions on projects.
Providing delegates with a pragmatic approach to planning and control, this course looks at the principles behind building and tracking a realistic, achievable and workable plan using Microsoft Project. Delegates may choose either Microsoft Project 2000, 2002 or 2003 for the hands-on exercises, depending on the needs of their business.
Case study exercises throughout the course enable delegates to explore the consequences of project decision making in a risk-free environment.

This course combines a mixture of lecture and practical hands-on exercises.

Project Leading
Managing People in a Project Environment
Project Management



Prerequisites
This course is suitable for those new to planning and control and/or Microsoft Project.
PC keyboard literacy with experience of MS Windows.


Delegates will learn how to
produce project terms of reference
define a work breakdown structure
understand Microsoft Project global and local settings
use/create/modify views, tables and filters
create and analyse network diagrams
produce initial project estimates
allocate resources and estimates to tasks
identify and resolve resource conflicts
manage risk and identify/quantify contingency
develop strategies for reducing project duration
understand multiple project features and functions
update the plan and review project status


Course outline


Overview of MS Project
Navigating in the Project 2000/2002/2003 environment; Global & local options (default settings); Views, tables & filters; Working with global, project & resource calendars; Organizer
Project Start-up
Defining/agreeing terms of reference; Project 2000/2002/2003 set-up
Defining a Work Breakdown Structure
Top down approach; Milestones and deliverables; Entering/outlining the tasks; Use of templates; Defining task links; Adding task notes
Allocating Estimates and Resources to Tasks
Defining a resource pool; Producing initial project estimates; Estimating techniques; Assigning resources and estimates to tasks; Adjusting resource calendars; Assigning task constraints; Fixed units, duration & work; Effort driven tasks; Multiple resource rates; Assigning fixed costs
Reviewing the Schedule
Risk & contingency; Modifying the plan; Critical path analysis; Identifying and resolving resource conflicts; Resource levelling; Strategies for reducing project duration; Crashing the schedule
Planning for Control
Feedback mechanism & frequency; Identifing and quantifing control activities; Baselining the plan
Customising the Environment
Defining company standards; Modifing/creating views, tables, filters & reports
Project Control
Updating the plan; Reviewing project status; Printing and reporting project information
Multiple Projects
Inserting project(s); Defining inter-project links; Resource sharing

This course covers the major aspects of project planning and control in systems development. It introduces techniques for estimating, planning and control in a systems development environment.

By means of individual and group exercises, the course develops skills in the use of these techniques which are aimed at increasing the delegates�level of success as project leaders.

Who will the course benefit?
Project managers, team leaders and staff involved in estimating, planning and controlling systems development projects or setting up new procedures for project management.

Course Objectives
To present to delegates the basic techniques for estimating, planning and control of information systems projects.

Skills Gained
This course will enable delegates to:

Prepare and justify estimates of systems and programming effort and elapsed time for the project.
Develop project plans showing activities, dependencies, resources and timescales.
Set up and use procedures to control progress,change and quality.
Pre-Requisites
Course Content
Projects and project work
The need for project planning and control.
Outline and detailed planning
Estimating effort and duration.
Function Point Analysis.
Adjustments, allowances and contingency.
Developing estimating skills.
Activity dependencies
Activity networks and critical path analysis.
Schedules and Gantt charts.
Identifying resource requirements
Allocating tasks to people.
Resource smoothing.
Quality standards
Quality control techniques.
Change control procedures.
Collecting and analysing progress information
Taking corrective action.
Reporting progress.

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